BYLAWS
Latest revision June, 2014
Article I – Name and Location
1. The name of this
organization shall be Lake Powell RC Modelers and hereinafter referred to as
LPRCM.
2. The address is PO Box 1952 , Page ,
AZ 86040 3020 Border Street
3. LPRCM exists as a chartered
club under the Academy
of Model Aeronautics 5151 East Memorial Drive , Munch , IN 47302
4. Additional named insured for
both organizations is City of Page, 697 Vista
Avenue., PO Box 1180 ,
Page , AZ 86040
Article II – Purposes
The
purposes of LPRCM are as follows:
1. To encourage participation
in the flying of RC aircraft in the Page community with all of the attendant
benefits therein.
2. To develop and maintain a
facility for the flying of RC aircraft.
3. To provide the opportunity
for members to learn to safely fly RC models .
4. To participate in a variety
of activities encouraging aviation education.
5. To participate in air shows
in Page.
6. To promote interest in AMA
7. To organize events, which
emphasize the development of RC flying skills, fixed wing and rotary wing.
8. To assist members in the
construction of model aircraft.
Article III – Membership
Any
individual who demonstrates an interest in building or flying aircraft is
eligible to join LPRCM. All members who
use the flying field for flying must be insured under AMA. Club membership goes from April 1 – March 31.
1. Membership is $40.00 per
year. Flying privileges will be granted
to the signing member and spouse and dependent children living in the same
household. One vote is allotted to each paid membership.
2. Termination of membership
may be done by a 2/3 majority of open meeting quorum in cases where there has
been clear and consistent violation of AMA, or club bylaws. Reinstatement may be done with 2/3 majority
of quorum in open meeting. Ref. AMA.
3. All officers must be AMA
members.
4. A new member activating late
in the fiscal year may pay only for the remaining quarters of that year at
$10.00 per quarter.
5. A member’s dues must be paid
to vote on issues and elections; dues must be paid to fly at the field. Payment is to the treasurer and check made
out to LPRCM. Service work will not be
accepted in lieu of membership payment.
6. Guests from out of town may
fly free as many as six times per year without joining the club.
Article IV – Books and Records
1. All records are open to and
may be reviewed by any club member upon request.
2. All records from each
officer will be transferred to the newly elected officer by the official club
meeting in April.
3. Each officer will keep a
file in his home as follows;
- President – all
official correspondence, charter documentation, city license, bylaws,
meeting minutes, agendas, activity calendar, membership list, etc. In the
event of a vacated office the president may retrieve books and records to
be preserved and presented to the next elected office
- Vice-president –
meeting activities schedule, bylaws, activities calendar, minutes,
membership list, etc.
- Treasurer – bank
records, checkbook and ledger, receive book, bylaws, membership forms,
etc.
- Field Marshall Safety
officer – itinerary for safety topics and presentations.
Article V – Meetings
1. Monthly meetings will be
conducted using an agenda to determine the order of business.
2. The Roberts Rules of Order
will be used in designing the format for the business section of the meeting.
3. Time and place will be
decided by member vote and recorded in the monthly minutes.
4. Under special circumstances
a general meeting may be called by a quorum of officers with at least three in
agreement that the meeting is essential.
5. Special air show meetings
may be called by the officer’s quorum as needed.
Article VI – Nominations and Elections
1.
During March
meeting elections for President, Vice-President, Treasurer, and Safety Officer
will be held.
2. The change of officer-ship
is documented in the meeting minutes with effective date April 1.
3. A copy of these minutes on
letterhead goes to the bank with outgoing president’s signature and signatures
of all four officers.
Article VII – Officers and Their Duties
A
minimum of two officers must be in place to qualify for AMA Charter. Officers of LPRCM shall be president,
vice-president, treasurer and field marshal/safety officer. Mid-year replacement of officers in the event of a
vacancy will be done by vote at the next regular meeting.
Duties
for officers are recommended as follows:
1. President – presides at
general meetings, keeps minutes of general meetings, publishes club information
(newsletter, email, website, etc.), acts as spokesman for the club, and
maintains books and records as in Article IV.
2. Vice-president – acts for
the president when president is not available to serve, maintains official
member list, conducts portion of meetings dealing with aviation education.
3. Treasurer – collect all
monies due, pay club bills, keep records of all transactions, and make timely
deposits into club account.
- The treasurer is given
all past treasurer’s reports and bank statements and financial materials,
that henceforth these and all future club financial records, reports and
materials are kept together and passed from treasurer to treasurer.
- That all treasurers
from this point on fill out the bank reconciliation form on the back of
the statement, shown on our bank statement as Balancing Your Checking
Account.
- That a receipt be
written for all money coming into the club, the original to be given to
anyone paying money into the club, either as dues, or donation.
- That a separate balance
sheet be kept; either on computer and printed out, or by hand on ledger
sheets, and kept in the Treasurers Notebook. The balance sheets must take the
information from the check register and receipt book and give a detailed
accounting of what checks are written for and where deposits come
from. This balance sheet is what
must be reconciled with the bank statement.
- That at each meeting
the treasurer present a printed or hand written report showing the
previous check registry balance as approved at the previous club meeting
and a detailed accounting of all money taken in and spent during that
month, and giving the current balance on hand. That this be submitted to the club
members for approval and kept in the Treasurers Notebook.
4. Field Marshal/safety officer
– makes monthly presentations at general meetings dealing with the safety
problems inherent in the RC flying sport.
Article VIII – Official Quorum
Official
decisions and the conduct of club business require a quorum as follows:
1. Monthly meetings require at
least two officers and one-fifth the total membership to do business.
2. A majority vote is required
on all motions with the above quorum in attendance.
3. All paid members are
requested to vote at open meetings.
4. A quorum of officers may
authorize expenditures up to $50.
5. Any emergency that may come
up between meetings that would either effect the club as a whole or
expenditures of over $50 would require a polling of the club members by phone,
email or in person, until a quorum vote of the membership (1/5 members plus 2
officers) was obtained. Notes on the
decision must be kept by one of the 2 officers and presented into the minutes
of the next meeting.
Article IX – Air shows
1. LPRCM will participate in
local air shows whenever possible.
2. The event director and
contact person for the air show will be appointed and approved by a quorum
of officers with due consideration given to level of expertise in flying RC
aircraft.
3. All procedures must meet the
minimum requirements of our insuring organizations.
4. Supervisors for these events
must be familiar with AMA safety codes.
Article X – Bank and Finance
1. LPRCM will maintain a
checking account at Bank of The West with the President and Treasurer as
signers on the account.
2. One signature on each check
will be required. This will normally be
the treasurer.
Article XI – Amendments
1. Procedure for amending By
Laws.
- Bylaws may be amended
or approved only at a general meeting.
- First a motion
presented to the club in writing under New Business.
- Motion discussed at the
second meeting under Old Business.
- Motion voted on at the
third meeting under Old Business.
Revised
7/22/97 ARC --- This revision has amendments included from the July
meeting. With these amendments it was
approved as the operating document for LPRMC.
Revised
5/11/98 JK --- Article IV – Treasurer
Revised
1/12/99 JR --- Article X, Club address, Article III, Article IV, and typos
corrected.
Revised
2/16/99 JR --- Articles I-VI
Revised
3/9/99 JR --- Articles III
Revised
1/11/2000 CM --- SFA charter not renewed.
Revised
7/1/2000 TW --- Article XIII added, AMA training added to Article X and SFA
removed.
Revised
8/8, 2000 TW --- Article IX emergency purchases.
Revised
2/13/2001 OO --- Article III Item 2. Open membership and voting privileges,
typos and structure corrected.
Revised
2/13/2013 PB --- Article III Item 3. regarding Senior dues dropped.
Revised
6/10/2014 PB---Article I Street address; Article III membership and voting; IV
VI and VII remove secretary; VIII remove publication; X remove training
program; XII two signers; renumber articles; remove 501C3
It is expected that the process of
revision will be continued as this document represents the interests of the
majority.
